Fleet – Thozo

Thozo Fleet – Complete Fleet & Vehicle Management Solution

Overview

Thozo Fleet is a complete fleet management solution that helps businesses manage company vehicles, drivers, maintenance, fuel costs, contracts, insurance, leasing, accidents, odometer readings, and operating expenses from a centralized platform. It enables organizations to monitor the complete lifecycle of every vehicle while integrating with Accounting, Employees, Purchase, Maintenance, Inventory, and Documents.

Complete Fleet Management Workflow

Vehicle Purchase / Lease
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          ▼
Vehicle Registration
          │
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Driver Assignment
          │
          ▼
Daily Operations
          │
          ▼
Fuel & Odometer Tracking
          │
          ▼
Maintenance & Repairs
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Insurance / Contract Renewal
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Cost Analysis & Reports

Key Features

🚗 Vehicle Management

Maintain a complete database of all company vehicles.

Store:

Vehicle Name
Registration Number
License Plate
Vehicle Model
Manufacturer
Vehicle Category
VIN/Chassis Number
Engine Number
Fuel Type
Transmission
Purchase Date
Purchase Price
Current Status
Assigned Driver
Vehicle Image

Vehicles are organized into stages such as New Request, To Order, Registered, and other configurable statuses.

👤 Driver Management

Assign vehicles to employees.

Track:

Assigned Driver
Driver History
Contact Details
Department
License Information
Vehicle Allocation
Assignment Dates

Integrated with the Employees module.

🏷 Vehicle Categories

Create categories such as:

Cars
SUVs
Vans
Trucks
Motorcycles
Forklifts
Delivery Vehicles
Heavy Equipment

Vehicle categories can also define capacity information for logistics workflows.

🏭 Manufacturer & Model Management

Maintain:

Vehicle Manufacturers
Vehicle Models
Vehicle Types
Categories

Thozo includes many preconfigured manufacturers, while models can be added as needed.

📄 Contract Management

Manage every vehicle contract.

Examples:

Lease Contracts
Insurance Policies
Rental Agreements
Service Contracts
Warranty Contracts
Registration Renewals

Track:

Start Date
Expiry Date
Monthly Cost
Vendor
Contract Status

Receive automatic reminders before contracts expire.

🔧 Vehicle Maintenance

Schedule and monitor maintenance.

Examples:

Engine Service
Oil Change
Tire Replacement
Brake Service
Battery Replacement
Preventive Maintenance
General Inspection

Maintain a full maintenance history for every vehicle.

🛠 Service Management

Record every service performed.

Track:

Service Type
Service Date
Vendor
Cost
Odometer Reading
Notes
Attachments

Vendor bills can be linked directly to service records for complete cost tracking.

⛽ Fuel Management

Track fuel expenses.

Record:

Fuel Date
Quantity
Cost
Fuel Station
Driver
Vehicle
Odometer Reading

Helps calculate fuel efficiency and total operating costs.

📏 Odometer Tracking

Monitor vehicle mileage.

Features:

Kilometer/Mile Tracking
Odometer History
Monthly Readings
Driver Entries
Maintenance Scheduling

Supports preventive maintenance planning based on mileage.

🚨 Accident Management

Record vehicle incidents.

Store:

Accident Date
Driver
Vehicle
Damage Details
Insurance Claim
Repair Cost
Supporting Photos
Documents

Maintain a complete accident history.

💰 Cost Management

Track every expense associated with each vehicle.

Examples:

Fuel
Maintenance
Repairs
Insurance
Lease
Registration
Taxes
Parking
Toll Charges
Miscellaneous Expenses

Provides a complete Total Cost of Ownership (TCO).

📈 Cost Analysis

Analyze:

Cost by Vehicle
Cost by Driver
Monthly Expenses
Annual Expenses
Service Costs
Contract Costs

Compare expenses over different time periods to identify high-cost vehicles.

📊 Fleet Dashboard

View:

Total Vehicles
Active Vehicles
Vehicles Under Maintenance
Contract Expiry Alerts
Fuel Costs
Service Costs
Driver Assignments

📑 Vehicle Documents

Store:

Registration Certificate
Insurance Policy
Purchase Invoice
Warranty Documents
Pollution Certificate
Fitness Certificate
Driver License Copies
Photos

🔔 Automatic Alerts

Receive reminders for:

Insurance Renewal
Lease Expiry
Vehicle Registration Renewal
Scheduled Maintenance
Warranty Expiry
Contract Expiry

🏢 Multi-Branch Fleet Management

Manage fleets across:

Multiple Branches
Warehouses
Regional Offices
Delivery Centers

🌍 Multi-Company Support

Suitable for:

Multiple Companies
Group Businesses
Separate Fleet Operations
Shared Fleet Management

📱 Mobile Access

Fleet managers can:

View Vehicle Information
Record Services
Update Odometer
Assign Drivers
Review Reports

👥 Driver History

Track:

Current Driver
Previous Drivers
Assignment Period
Usage History

📋 Vehicle Status Management

Examples:

Available
Assigned
Under Maintenance
Reserved
Sold
Retired

📈 Fleet Reports

Generate reports such as:

Vehicle Cost Report
Fuel Cost Report
Maintenance Report
Contract Report
Driver Report
Service Report
Odometer Report
Accident Report
Vehicle Utilization Report

🔐 Security & User Roles

Role-based access for:

Fleet Manager
Fleet User
HR Manager
Accountant
Administrator

Integration with Other Thozo Apps

Thozo Fleet integrates seamlessly with:

Employees
Accounting
Purchase
Documents
Maintenance
Inventory
Expenses
Approvals
Discuss
Calendar

Vehicle-related costs can automatically appear in Accounting, and employee assignments are synchronized with the Employees app.

Business Benefits

Centralized fleet management
Reduce maintenance costs
Track complete vehicle history
Prevent missed contract renewals
Monitor fuel consumption
Improve driver accountability
Increase vehicle lifespan
Better cost control
Faster maintenance scheduling
Real-time fleet visibility
Improved compliance
Better investment decisions

Industries We Serve

Logistics & Transportation
Delivery Services
Construction
Manufacturing
Retail
Wholesale
Healthcare
Government Organizations
Utilities
Rental Companies
Field Service Companies
Corporate Businesses

Why Choose Thozo Fleet?

Complete vehicle lifecycle management
Driver assignment & history
Maintenance scheduling
Fuel & odometer tracking
Insurance & lease management
Service records & repair history
Cost analysis dashboards
Automatic renewal reminders
Accounting integration
Employee integration
Cloud & On-Premise deployment
Scalable for small businesses and large enterprises

Deployment Options

Thozo Community Edition

Includes:

Vehicle Management
Driver Assignment
Vehicle Categories
Vehicle Models & Manufacturers
Service Records
Odometer Tracking
Contract Tracking
Basic Fleet Reports

Thozo Enterprise Edition

Includes all Community features plus advanced capabilities such as:

Advanced Fleet Reporting
Enhanced Cost Analysis
Document Management Integration
Advanced Dashboards
Additional Automation
Enterprise Support & Upgrades

Feature availability depends on the Thozo version, edition, and installed applications.

Ideal For

Transport & Logistics Companies
Courier & Delivery Services
Construction Companies
Manufacturing Industries
Sales & Field Service Teams
Government Departments
Healthcare Organizations
Utility Companies
Vehicle Rental Businesses
Corporate Enterprises

Thozo Fleet Modules

Vehicle Management
Driver Management
Vehicle Categories
Manufacturers & Models
Contract Management
Insurance Tracking
Lease Management
Service & Maintenance
Fuel Management
Odometer Tracking
Accident Management
Vehicle Documents
Cost Analysis
Fleet Reports
Dashboard & Analytics

Thozo Fleet provides an end-to-end fleet management platform that helps organizations manage vehicles, drivers, maintenance, contracts, operating costs, and compliance from a single system. By integrating with HR, Accounting, Purchase, and other Thozo applications, it improves operational efficiency, reduces fleet expenses, and provides complete visibility into the performance and lifecycle of every company vehicle.