Thozo Time Off – Complete Leave & Absence Management Solution

Overview

Thozo Time Off is a comprehensive leave and absence management solution that enables businesses to manage employee leave requests, leave balances, accruals, approvals, public holidays, mandatory workdays, and reporting from a centralized platform. It integrates seamlessly with Employees, Attendances, Payroll, Planning, Recruitment, and Calendar, helping HR teams automate leave management while ensuring compliance with company policies.

Complete Time Off Workflow

Employee Requests Leave
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Manager Approval
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HR Validation (Optional)
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Leave Balance Updated
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Calendar Updated
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Payroll & Attendance Updated
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Reports & Analytics

Key Features

🌴 Leave Request Management

Employees can submit leave requests online without paperwork.

Supported leave types include:

  • Annual Leave
  • Casual Leave
  • Sick Leave
  • Earned Leave
  • Maternity Leave
  • Paternity Leave
  • Compensatory Off
  • Marriage Leave
  • Bereavement Leave
  • Work From Home (if configured)
  • Unpaid Leave
  • Special Leave
  • Training Leave

Employees can request leave in:

  • Full Days
  • Half Days
  • Hours
  • Multi-Day Leave

Thozo 19 also supports more flexible leave durations, including mixed day/hour requests.

📅 Leave Calendar

View leave schedules in a visual calendar.

Displays:

  • Employee Leave
  • Team Leave
  • Department Leave
  • Company Holidays
  • Public Holidays
  • Approved Leave
  • Pending Leave

Managers can quickly identify overlapping leave requests.

📊 Leave Balance Tracking

Employees can check:

  • Available Leave
  • Used Leave
  • Remaining Balance
  • Pending Requests
  • Future Approved Leave

Balances update automatically after approvals.

🏷 Time Off Types

Create unlimited leave categories.

Examples:

  • Annual Vacation
  • Sick Leave
  • Casual Leave
  • Maternity Leave
  • Paternity Leave
  • Unpaid Leave
  • Study Leave
  • Work From Home
  • Compensatory Leave
  • Special Leave

Each leave type can have its own:

  • Approval Rules
  • Allocation Rules
  • Duration Type
  • Supporting Document Requirement
  • Payroll Behavior
  • Color Coding

📈 Leave Allocation

Allocate leave to:

  • Individual Employees
  • Departments
  • Teams
  • Entire Company

Supports:

  • Annual Allocation
  • Monthly Allocation
  • Manual Allocation
  • Automatic Allocation

HR managers can also process employee requests for additional leave allocations.

🔄 Accrual Plans

Automatically earn leave over time.

Examples:

  • 1.5 Leave Days Per Month
  • Annual Leave Accrual
  • Seniority-Based Leave
  • Service-Based Leave
  • Carry Forward Rules

Supports:

  • Monthly Accrual
  • Weekly Accrual
  • Daily Accrual
  • Hourly Accrual

Accrual plans can be based on worked time and include carry-forward rules.

✅ Approval Workflow

Configure approval policies such as:

  • Employee Manager Approval
  • HR Approval
  • Two-Level Approval
  • Automatic Approval (if allowed)

Managers receive notifications for pending requests.

📄 Supporting Documents

Employees can upload:

  • Medical Certificates
  • Hospital Reports
  • Government Documents
  • Approval Letters
  • Travel Documents

Certain leave types can require supporting documents before approval.

🏢 Department-wise Leave Management

Track leave by:

  • HR
  • Sales
  • Finance
  • Marketing
  • Manufacturing
  • Purchase
  • Inventory
  • Customer Support
  • IT

👥 Team Leave Overview

Managers can view:

  • Team Availability
  • Employees on Leave
  • Upcoming Leave
  • Overlapping Leave
  • Leave Conflicts

🚫 Mandatory Days

Configure mandatory working days when leave requests are not allowed.

Examples:

  • Year-End Closing
  • Annual Audit
  • Inventory Counting
  • Company Events
  • Production Days

Mandatory days can be company-wide or department-specific.

🎉 Public Holidays

Manage:

  • National Holidays
  • Regional Holidays
  • Company Holidays
  • Festival Holidays

Public holidays can be excluded from leave calculations depending on configuration.

⏰ Hourly Leave Management

Employees can request:

  • 2 Hours
  • Half Day
  • 3 Hours
  • Flexible Leave

Useful for appointments and short absences.

📱 Mobile Access

Employees can:

  • Apply for Leave
  • Check Leave Balance
  • Track Approval Status
  • View Team Calendar
  • Cancel Requests (subject to policy)

🔔 Notifications

Automatic notifications for:

  • New Leave Requests
  • Approval Required
  • Leave Approved
  • Leave Rejected
  • Leave Balance Updates

📊 Dashboard

Monitor:

  • Total Leave Requests
  • Approved Leave
  • Pending Requests
  • Department Leave
  • Employee Leave Balance
  • Upcoming Leave

📈 Reports & Analytics

Generate reports such as:

  • Leave Analysis
  • Employee Leave History
  • Department Leave Report
  • Leave Balance Report
  • Leave Allocation Report
  • Accrual Report
  • Absence Trends
  • Approval History

Reports are available in list, graph, pivot, and calendar views.

🌍 Multi-Company Support

Manage leave across:

  • Multiple Companies
  • Multiple Branches
  • Multiple Departments

🌐 Multi-Language Support

Supports:

  • Multiple Languages
  • Country-Specific Leave Policies
  • Localized Holiday Calendars

🔐 Security & User Roles

Role-based access for:

  • Employee
  • Manager
  • HR Officer
  • HR Manager
  • Administrator

Integration with Other Thozo Apps

Thozo Time Off integrates with:

  • Employees
  • Attendances
  • Payroll
  • Recruitment
  • Planning
  • Calendar
  • Discuss
  • Documents
  • Approvals
  • Timesheets

Integration ensures leave affects attendance, payroll, and scheduling automatically where configured.

Business Benefits

  • Paperless leave management
  • Faster leave approvals
  • Real-time leave balances
  • Reduced HR administration
  • Improved workforce planning
  • Better policy compliance
  • Accurate payroll integration
  • Increased employee transparency
  • Automated accrual management
  • Centralized leave records

Industries We Serve

  • Manufacturing
  • Retail
  • Wholesale
  • Healthcare
  • Education
  • Construction
  • Logistics
  • Hospitality
  • IT & Software
  • Professional Services
  • Government Organizations
  • Financial Services

Why Choose Thozo Time Off?

  • Online leave requests
  • Flexible leave types
  • Multi-level approval workflows
  • Automatic leave allocation
  • Accrual plan management
  • Public holiday management
  • Mandatory working day configuration
  • Team leave calendar
  • Payroll & Attendance integration
  • Advanced reporting & analytics
  • Cloud & On-Premise deployment
  • Suitable for startups, SMEs, and enterprises

Deployment Options

Thozo Community Edition

Includes:

  • Employee Leave Requests
  • Leave Types
  • Leave Calendar
  • Basic Approval Workflow
  • Leave Allocations
  • Basic Reporting
  • Multi-Company Support

Thozo Enterprise Edition

Includes all Community features plus advanced capabilities such as:

  • Advanced Accrual Plans
  • Enhanced Approval Rules
  • Payroll Integration
  • Planning Integration
  • Advanced Reporting & Dashboards
  • Additional HR Automations
  • Enterprise Support & Upgrades

Feature availability depends on the Thozo version, edition, country localization, and installed HR applications.

Ideal For

  • Corporate Offices
  • Manufacturing Companies
  • Retail Businesses
  • Healthcare Organizations
  • Educational Institutions
  • Construction Companies
  • Logistics Providers
  • Hospitality Businesses
  • IT Companies
  • Professional Service Firms
  • Government Departments

Thozo Time Off Modules

  • Leave Requests
  • Leave Types
  • Leave Allocations
  • Accrual Plans
  • Leave Approvals
  • Public Holidays
  • Mandatory Days
  • Leave Calendar
  • Leave Balances
  • Supporting Documents
  • Department Leave Management
  • Leave Reports
  • Employee Self-Service
  • Multi-Company Support

Thozo Time Off provides a complete leave management solution that automates leave requests, approvals, allocations, accruals, holiday calendars, and reporting. By integrating with Attendance, Payroll, Planning, and Employees, it helps organizations streamline HR operations, improve workforce planning, and ensure consistent leave policy management across the business.